Kirjallinen kutsu takaa päätösvaltaisuuden

Osakeyhtiön hallituksen voi kutsua koolle vapaamuotoisesti. Vapaamuotoisuudesta huolimatta hallitus on syytä kutsua koolle jälkikäteen todistettavalla tavalla. Hallitus ei ole päätösvaltainen, jollei kaikille hallituksen jäsenille ole varattu tilaisuutta osallistua päätöksentekoon. Kutsuminen on puheenjohtajan vastuulla.

Kokouksessa, jota ei ole kutsuttu asianmukaisesti koolle, saadaan käyttää hallituksen toimivaltaa, jos päätöksentekoon saadaan hallituksen jäsenten yksimielisyys. Yksimielisyysvaatimuksesta poikkeaminen voi olla tietyissä tilanteissa hyväksyttävää: jos asia on yhtiön kannalta kiireellinen eikä kaikkia hallituksen jäseniä saada esimerkiksi riittävän nopeasti kiinni, voi muu hallitus olla toimivaltainen tekemään päätöksen.

Sopimuskoneen älykäs kutsupohja huomioi lain ja hyvän hallintotavan

Sopimuskoneella voit luoda pätevän kokouskutsun lähes hiirenklikkauksin. Voit valita valmiista asialistastamme omaan kutsuusi ne kohdat, joista hallituksesi on tekemässä päätöstä. Asialista sisältää yli 20 kohtaa aina toimitusjohtajan valinnasta prokuran myöntämiseen ja pankkilainan ottamiseen. Voit kirjoittaa myös omia kohtiasi. Sopimuskone hoitaa asiakirjan muotoilut puolestasi, joten voit keskittyä kutsun sisältöön.

Tämä kutsumalli on englanninkielinen. Suomenkielinen versio on erillisenä mallina Sopimuskoneessa.


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Board Meeting, Invitation

The chairperson is responsible for convening the meeting

The chairperson of the board is responsible for convening the board of directors when necessary. A meeting must be convened if one of the board members or the managing director requests it. If the chairperson of the board does not, despite requests, convene a meeting, the invitation may be submitted by another member of the board, on the condition that at least half of the board members are in favour of convening a meeting. Sending the invitations may also be delegated to the managing director, for example.

Invitations are freeform

The invitation to the meeting is freeform unless the articles of association contain provisions regarding the content of the invitation. The time for sending the invitation has also not been stipulated by law. However, a reasonable preparation period must be left between the meeting and invitation in order to allow each board member the opportunity to attend the meeting.

Written invitations are a good administrative practice

Despite the freeform nature of the invitation, the board should be convened in a manner that can be demonstrated afterwards. The board has no quorum unless all board members are provided the opportunity to participate in the decision-making. Written invitations are in line with good administrative practice, demonstrable, and the norm for professional boards of directors.

A meeting that has not been appropriately convened may use the board’s authority if the board members unanimously agree on the decision-making process. Deviating from the unanimity requirement may be justified in some situations: if the matter is urgent for the company and all board members cannot be reached quickly enough, for example, the rest of the board may be competent to make the decision.

How do I use Sopimustieto to create a valid invitation to a meeting?

The board meeting invitation template in Sopimustieto allows you to easily create a high-quality invitation that follows good administrative practice. With a few clicks of the mouse, you can choose the matters the board will decide on (e.g. processing of the financial statements, issuing a procuration or receiving an investment in the invested unrestricted equity fund).

You can use our standard formulations or add your own entries. This is an assisting technology that replaces traditional templates or form templates.

Can I sign the meeting invitation?

Yes, if you want, you can sign the invitation with an electronic signature that is a part of our service.

What does the board of directors decide on in a limited liability company?

The board of directors forms the highest level of management in a limited liability company. The board has what is known as general jurisdiction – decisions regarding the company are taken by the board of directors unless they have been specifically assigned to the general meeting.

The role of the board in business management varies greatly by company. The appointment of the managing director is often seen as the board’s most important task; however, many boards also participate in strategy work and coach the managing director in the management of daily business.